Landlord’s Acknowledgements:
It is hereby agreed that we may deduct from rental received, all fees, commissions, charges and expenses payable or reimbursable to us under the terms of this Agreement. The owner agrees to ratify all lawful actions taken by us as Letting and/or Managing Agents under this Agreement, and to indemnify us against all costs and expenses so incurred. This Agreement will remain in force until terminated by service of 2 month’s notice by one party on the other subject to a minimum 12 month term. If the property is managed by us the minimum term will be in line with the new or renewed lease. Our Service does not include supervision of the property whilst unoccupied although periodic visits may be made by our associates in the process of re-letting. Use of our service constitutes your agreement to these terms. Any fees due shall be deducted from my/our rental account.
I/We accept that it may not be possible to find a suitable tenant for the full period as stated below.
If the tenants default on payment of the rent - I/we understand that no payment will be made to my account until funds become available. I/we understand that every effort will be made to ensure that rents are collected promptly from tenants but that Good Property Management cannot accept any responsibility for delays in collecting rents due to non-payment of rent by tenants. I/we accept that you will endeavour wherever possible to give me as much notice as possible of non-payment of rent. You will provide me/us with monthly statements, which will detail all income and expenditure for the period.
I/We accept that any sums paid to my account shall not include interest accumulating on monies held in my name in your account, which interest shall be held to cover accounting and other costs incurred by you in the operation of the client account.
I/We agree that an authorised signatory of The Good Estate Agent may execute the lease on my behalf. I also understand that The Good Estate Agent will undertake checks using electronic methods to verify my identity and satisfy Money Laundering regulations.
Agents Responsibilities:
I/We agree that the letting fees will cover the services as indicated overleaf. These may include:
Inspecting my/our property and supplying me/us with either a verbal (or written if requested) marketing report and advising me/us of an appropriate likely rental income. Preparing property details for marketing and circulating to potential tenants. Arranging viewing of the property and accompanying prospective tenants when the property is vacant. Interviewing prospective tenants. Taking up tenant references (including obtaining parental guarantee, if appropriate). Drawing up a lease and specified notices (and servicing same) in accordance with the relevant legislation. Collection of a security deposit equal to one month’s rent or as agreed. Crediting net rental receipts into my/our nominated Bank/Building Society account or directly to me/us. Advising tenants of their liabilities to relevant authorities and public utilities including payment of Council Tax. Deal with any necessary insurance claims on your behalf, which is a chargeable function.
And if Managed by us:
Receiving and accounting for rental on a monthly basis.
Submitting a Statement of Account and Expenditure to me/us on a monthly basis. Informing me/us immediately of non-payment of rent and if appropriate taking action to pursue rent arrears where necessary; any costs incurred by you in pursuing rent arrears will be met by me/us after prior consultation. Carrying out regular inspections of the property as agreed with me/us.
I/We accept that such inspections will only expose obvious defects and that you cannot accept responsibility for hidden or latent defects.
Organizing where necessary, repairs and routine maintenance work.
I/We give you authority to spend up to £100.00 on repairs without reference to me/us. I/we acknowledge that you will always make every effort to inform me/us before instructing any repair or routine maintenance work unless the work is of an emergency nature. This work may be carried out by Good Property Maintenance which is a company owned and operated by The Good Pack Ltd.
Dealing with tenant's' enquiries during the period of the lease.
Dealing with any extensions or alterations to the lease and advising me accordingly. Serving a Notice to Quit, where necessary.
Advise on compliance with the Gas Safety (Installation and Use) Regulations 1994 with regard to the inspection, maintenance, and keeping of records in respect of all gas appliances in tenanted premises, the owner/landlord being responsible for all costs involved.
Advise on and ensure compliance with the Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended 1989 & 1993) with regard to minimum fire resistant standards of specified items supplied in the course of letting property, the owner/landlord being responsible for all costs involved.
We encourage a paperless and efficient office and use electronic signing technology to reduce the impact on the environment. Documentation will be provided electronically but should you require a printed copy we can arrange this for an admin fee of £10 + VAT. This fee will be used to plant a tree and help offset our carbon footprint.
Should you or we renew the tenancy with the tenant/s found by us after the fixed term an administration fee of £150 + VAT will be charged. Should you wish to take advantage of our legal guarantee separate terms and conditions will apply. These will be provided. We have provided you with a separate 14 day cancellation notice. Should you require another copy of this please contact the office.
Cancellation: You have a right to cancel this contract within 14 days from the date of signing. Notice must be served to the address below. Should a landlord withdraw their property after accepting a proposed tenant, who has successfully passed our referencing checks and is willing and able to take on the tenancy, then the Landlord will be liable to pay us the sum of £249.00 + VAT for our services rendered until that point.
TENANCY ISSUES.
In the event of the tenants failing to vacate the property after being served with a Notice to Quit, I/we will not hold you responsible.
I/We understand it is our duty to ensure that sufficient insurance policies are in place to cover the repair & legal costs involved.
Good Property Management & The Good Estate Agent is a trading style of The Good Pack Ltd Registered Office The Studio, Shepway East, Lympne Hill, West Hythe, CT21 4NX 01303 647221 property@thegood.co.uk
I agree to pay the commission as stated overleaf should The Good Estate Agent find a tenant.
